Installing 1st Class GradeBook on a Network
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Step 1: Install 1st Class GradeBook to a shared folder from which you want
all users to run from.
Step 2: Run 1st Class GradeBook. From the HELP menu choose REGISTER 1ST
CLASS GRADEBOOK. Obtain a special network unlock key from
1st Class Software (905) 302-9988. You must have write access to
1st Class GradeBook when you perform this step. If while performing
this step you are prompted to create a new 1st Class Database choose
NO.
Step 3: Run 1st Class GradeBook. Open the Sample.1st file. Go into the
setup section and customize 1st Class GradeBook to your school.
You can set the school name, grading scale, default comments and
even a default password. 1st Class GradeBook will save your
settings to a file called "config.usr" located in the 1st Class
GradeBook directory. This user configuration file will be used
as a default setup for each new teacher. When a new teacher logs
in for the first time a copy of the config.usr file is copied to
their home directory (as per step 4) You MUST perform a
"File Close" before exiting 1st Class GradeBook. If you leave
a database file open and exit 1st Class GradeBook that database
file name and path will be embedded into the default configuration
file and all new users will automatically open this database. If
you want all teachers to start with a demo database you have set
up this may be desirable.
Step 4: Beginning with version 7.0y this step can now be performed by
going to the 1st Class GradeBook setup screen and clicking on
the Network Admin tab. You can add and delete users as you
wish.
*** VERY IMPORTANT ***
When the multi-user mode is on and you log in under your own
user id any configuration settings you change are for yourself
only. To change the defaults you must turn off multi-user mode
and re-start 1st Class GradeBook. Now any changes you make will
be put into the default configuration file. When a user logs
in the default configuration file is copied to their local
configuration file if their local configuration file does not
exists. This is usually the case when the user logs in for the
first time. If you ever want to reset a users configuration
settings (including their password) you must delete their local
configuration file (ie. delete f:\users\jane\jane.usr). Make
sure that if you are modifying the default configuration settings
you do not leave a grades database file open. If you do the
users will by default be opening the file you left open. To
assure this does not happen ALWAYS use the FILE - CLOSE menu
option to close the database before exiting the gradebook when
you are not in mult-user mode (and thus are modifying the default
configuration settings).
Those with versions prior to 7.0y follow the instructions below
or consider upgrading.
In your text editor (notepad.exe, write.exe, edit.exe) create a
file called "USER.LST" and save it in the 1st Class GradeBook
directory. This file contains a comma delimited list of all user
ids and a fully qualified path and a filename to the user's
configuration file.
Example:
bsmith, h:\users\bsmith\bsmith.usr
jdoe, h:\users\jdoe\jdoe.usr
etc
Once the "USER.LST" file is in the 1st Class Directory, every
time 1st Class GradeBook is started it will prompt "USER ID"
before asking for a password. If you try to run 1st Class GradeBook
and you are not prompted for the "USER ID" then the "USER.LST"
file is NOT in the 1st Class GradeBook directory or is not spelled
correctly. (FOR SURE!)
NOTE that the configuration file will not exist yet. The first
time a teacher logs in 1st Class GradeBook will create this
configuration file from the default configuration file you setup up
in step 3. This configuration file should be located in a
personal working space (on or off the network). Note that the
teacher must have write access to this personal work space.
*** Note that you, as a system adminstrator, can bypass the user id prompt
by renaming the "user.lst" file temporarily. You may want to do
this if you intend to update the default settings in the config.usr
file.
*** Note: If you run 1st Class GradeBook without logging in under a user
ID you must be careful not to change any settings in the setup unless
you want to change the default setup. You must also ensure that you
perform a "File Close" before exiting 1st Class GradeBook. If you
exit while a database file is open all new users will automatically
attempt to open the database file that you left open. This is
most likely not desirable unless you are intending on starting all
teachers with a demo database. (which will not work if they only
have read access to the 1st Class GradeBook directory)
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